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Dickinson College |
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Dickinson College Volunteer Job Descriptions |
College and Alumni Relations Job Descriptions |
Reunion Committee Volunteer ResponsibilitiesAll Reunion Volunteers: Alumni Weekend will provide you with the opportunity to build upon lifelong friendships that were established out of shared Dickinson experiences. The college sincerely hopes that through your work and the reunion itself, your classmates will embrace Dickinson College with a renewed sense of responsibility and commitment. Dickinson cannot fulfill its vision set forth by Benjamin Rush without the support and allegiance of its alumni. Your mission is to represent Dickinson and your class, and all of your actions should aim to strengthen the alumni-to-college relationship. Attend. Make every possible effort to attend Alumni Weekend. Make necessary appearances and presentations including the Opening Ceremony and the class dinner on Alumni Weekend. You are expected to participate in all-committee conference calls as scheduled by your Annual Giving or College Relations staff liaison. Keep in touch. Let your fellow reunion volunteer committee members and respective staff liaisons hear from you. You are absolutely critical to the success of your class’ upcoming reunion. Your staff liaisons will mail/e-mail you the contact information for all of your committee members, and the easiest way to keep in touch is by sending an e-mail to the entire group. Your staff liaisons absolutely love hearing from you outside of conference calls too—stay in touch! Your role as a fundraiser: Lead by example. We strongly encourage you to make your gift or pledge to the college by November so that you feel confident about the amount of your gift before you begin soliciting classmates. By doing this, you will be asking from a position of strength, able to talk about your own decision and confident in asking your assigned classmates to join you in supporting Dickinson. You will be required to solicit selected classmates in December and throughout the spring in an effort to reach specific percent-participation and total-dollar goals. The Annual Giving staff liaison will give you some flexibility in choosing classmates, but an effort will be made to secure leadership-level gifts (John Dickinson Society and higher) and other gifts that the staff liaison believes are critical to achieving class goals. All solicitations should be made, initially, by phone. You will use the suggested “ask amount” and your persuasiveness to ask assigned classmates to make a gift to Dickinson, preferably to the Annual Fund. Whether you obtain a gift or not, you are the main, perhaps the only, personal contact between alumni and the college. Strive to reach reunion class-gift goals. You will work closely throughout the year with the Annual Giving staff liaison in an effort to reach class percent-participation and total-dollar goals. A portion of the fall and spring reunion solicitation letters will be written by at least one member of the Reunion Committee, and you will work in conjunction with the Annual Giving staff liaison on developing an appropriately tailored letter from a template. The expectation is to keep in contact with the Annual Giving staff liaison with regard to the fundraising aspects of the reunion. Your relationship with classmates and your staff liaison are critical to realizing the reunion class-gift goals. Stay informed about Dickinson. Knowledge is power. The more you know about the college and higher education, the easier your job will be. Become conversant in the initiatives outlined in Strategic Plan II and support the Dickinson Dimensions. Stay informed about the Annual Fund, current campus issues, priorities and plans of the trustees and administrators and higher education in general. Read the contents of your Volunteer Notebook, regular e-mail updates from the Office of Annual Giving, Dickinson Magazine, and Dickinson online student news publications. Watch and absorb Dickinson’s comprehensive Volunteer Training CD-ROM, especially the administrators’ overviews and the Annual Giving and College Relations training modules. Check out the college’s Web site frequently at www.dickinson.edu, where a wealth of information awaits. Reports. You will receive reports by e-mail or mail from your Annual Giving staff liaison and it is your responsibility to remain current with the class’ progress throughout the year. You will use reports for stewardship purposes, as well as tracking the effectiveness of your own solicitations. Thank your classmates. Effective stewardship is good cultivation for the next gift. When your classmates receive a prompt, personalized thank you, they’re more likely to make another gift to the college in the future. If you notice, from your Annual Giving staff liaison, that one of your assigned contacts, a friend or an acquaintance made a gift, then immediately pass on your appreciation with an e-mail, a note by mail or a phone call to the donor. Take some time each week to sit down and write than- you notes so that they do not “pile up” over an extended period of time. Do not be concerned that another member of the committee may have already thanked a donor; the more a donor is thanked, the better! Fundraising members of the 50th and 55th Reunion Committees, in addition to the above, will be expected to attend a Planned Giving Workshop during the fall where various planned giving vehicles will be discussed, including the beneficial use of non-cash assets, charitable gift annuities and bequests to raise money in celebration of your reunion. You will have the unique opportunity to educate your classmates on these new opportunities for exploring gift arrangements. Throughout the fall, you will help the Annual Giving staff liaison and the Associate Vice President for Development identify 20-40 prospects for which a planned gift, leadership annual fund gift and/or bequest commitment would be appropriate. Committee members will also contact specifically targeted classmates in December and the spring to discuss the integration of a planned gift into the overall reunion gift, urging them to think creatively about their gifts and asking them to respond positively to a request from a Dickinson staff member for an introductory meeting. Your role as a social planner: Develop relationships. You will be expected to work closely with your College Relations staff liaison by participating in all conference calls and through initiating contact outside of committee conference calls as necessary. In-person meetings will be suggested and strongly urged to discuss planning details. You will be required to contact assigned classmates by phone, e-mail or letter correspondence throughout the year to encourage attendance at general Alumni Weekend events and all class-specific activities/events. Take initiative in the planning of class activities/events during Alumni Weekend in an effort to attract high class attendance at the reunion under the guidance of the social planning staff liaison. Responsibilities include, but are not limited to:
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Alumni Council Mission and Responsibilities
Open the Alumni Council training module Learn more about the Alumni Council |
Parents CouncilMission This leadership group includes Dickinson parents who are leaders in the world of business, their own profession, or educational and civic life. While not a policy-making group, its purpose is to serve as an informal advisory board to the president and his senior staff on various college issues. The council provides advice and assistance to the administration in such areas as admissions, career services, student life and college relations. Responsibilities
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Regional Club Leadership & Leadership ResponsibilitiesChairThe club chair has overall responsibility for the local alumni club and is the primary contact in the area for the college and local alumni. The chair’s responsibilities are as follows:
The co-chair is selected to provide experienced leadership and program continuity when the chair’s term expires. The co-chair’s responsibilities are as follows:
The secretary is selected to provide experienced leadership and program continuity for the club and its volunteers. The secretary’s responsibilities include:
The Planning Committee should represent a cross-section of the alumni body in your region. Additionally, we recommend, when appropriate, representatives from the following groups be included. Responsibilities:
The chair’s term of office can be determined by the planning committee volunteers. It is recommended that the term be for two years so that leadership opportunities and responsibilities are shared. Upon completion of a term, the chair should be asked to serve as an ex-officio member of the planning committee for at least one additional year. The co-chair should be selected by the chair or planning committee in consultation with the alumni programs office and should serve in that capacity for at least one year before assuming the chair’s position. The secretary should be selected by the chair, co-chair or planning committee in consultation with the alumni programs office and should serve in that capacity for at least one year before assuming the co-chair’s position. The tenure of members of the planning committee can be decided by the club’s planning committee volunteers, with two years being recommended. |
Development Office Volunteer Job Descriptions |
Class Agent Position DescriptionClass Agents work with the Office of Annual Giving to raise annual financial support from alumni through personal solicitation. Class Agent duties include:
Class Agents are encouraged to serve for a minimum of three years. Volunteers will receive appropriate training materials to help them with their service, and will be supported throughout their term by an Annual Fund staff member. |
Parents Fund CommitteeMission StatementThe mission of the Parents Fund Committee is to build relationships with parents that lead to increased interest in financially supporting the college. The work of the committee results in increased financial support from a parent base that understands and identifies with the needs of the college. Volunteers are themselves donors who serve as advocates of the college. Job Description
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Career Center Job Description |
Dickinson Works |
Dickinson Works is an online alumni network that provides Dickinsonians with an invaluable career-development resource. By sharing career knowledge, alumni provide one of the best opportunities for exploring career opportunities. Over 1,400 Dickinson alumni have volunteered to be a part of the network, willing to share information about their careers and offer suggestions.
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Admissions Volunteer Job Descriptions |
Dickinson Admission Volunteer Society (DAVS)Position Summary: Volunteers in the Dickinson Admission Volunteer Society (DAVS) communicate with prospective students to convey Dickinson’s distinctive character, evaluate prospective students’ “fit” with the college and submit recommendations to the Admissions Committee. Essential Functions: Volunteers identify and communicate with local prospective students to offer to serve as a resource in the college search and to encourage a campus visit and/or an interview (ongoing), represent Dickinson at local college fairs (occasional), conduct evaluative interviews (occasional) and attend area alumni/prospective-student events (occasional). Qualifications: Status as an alumnus/a of Dickinson or parent of a student (current or graduated). Required Training: DAVS training PowerPoint, Interviewing 101, College Fairs 101 and review of admissions publications (annual).
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